A cooperation agreement is a legal contract signed by two or more parties, whereby both or all parties agree to cooperate to achieve an explicitly stated, mutually beneficial goal. While cooperation agreements differ widely in form and structure, there are a few common elements that one will usually find in any well-written cooperation agreement.
Cooperation agreements generally start by listing the date the agreement was signed, the parties involved, and the principal places of business or operations of the parties. These elements are often included in one sentence at the very top of the agreement.
Next, it is common for a “Recitals†section to lay the substantive groundwork for a cooperation agreement. This important section spells out the presumptions and background facts that led to the agreement. This section also includes the purposes and goals of the agreement, i.e. the reason or reasons why the parties have entered into it. Each recital starts with the word “Whereas,†and then lists a fact, goal, or presumption. After the list of recitals, which can be of significant number or length, the recitals section usually ends with the phrase “NOW, THEREFORE, the parties agree as follows.â€
From then on, the agreement is broken into “Partsâ€, “Articles†“Sectionsâ€, or “Paragraphsâ€. The choice of what to name each “action itemâ€, so to speak, should be left to the discretion or taste of the drafter. (Usually I like to use the term “Article†with each article listed as 1., 2., 3., etc. and sub-articles listed as “Aâ€, “Bâ€, “Câ€, etc.
The first article should state the specific actions that each party will take to achieve the overall cooperation scheme. For instance, if an agreement involved the joint development of technology, then this article may read “Company X and Company Y agree to work together to develop technologies that will have Z benefit for both parties.†This article may also list the key players, such as the specific company executives, who will lead the project.
Paragraph 2 is usually a “Definitions†article, providing the definition of all key and unique terms used in the agreement. Clarity is paramount in cooperation agreements, and ambiguity should be avoided at all costs. This makes the definitions article extremely important, as many of the disputes involving cooperation agreement relate to a misunderstanding in respect to the meaning of a key term.
From then on, the order of the articles is dependent upon the subject matter and nature of the agreement. Some common article titles are timetable of the action items and term of the agreement. Here the parties lay out the time frame in which they will attempt to achieve the common goal(s), and further memorialize the term of the agreement. General contract provisions such as Governing Law and provisions regarding Modifications of the agreement are also crucial.
Finally, a Notice provision may be included, listing the respective representatives and contact information for each party to contact the other. And last but not least, signature lines must be included, preceded by a sentence like: “IN WITNESS WHEREOF, the Parties having agreed to the terms and conditions set forth herein signify their intention to be bound thereto through the signatures of their duly authorized representatives which are set forth below.â€
Again, cooperation agreements may cover far more subjects than listed here, depending on the subject matter and scope of the agreement. At the very least though, these listed provisions should be included.
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